DOPT ORDER 2013: Children Education Allowance Scheme (CEA) Latest FAQ

No. 21011/08/2013-Estt.(AL)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training

Establishment (Allowances) Section

Children Education Allowance Scheme (CEA)

Sl. No.

Frequently asked Questions

Answer

1.

Whether Reimbursement of Children Education Allowance (CEA) for 3rd child is permissible if CEA has not been claimed for 1St and or 2nd
child? As per OM date 2.9.2008 CEA is admissible for two school going children does it mean any two school going children?

No. Reimbursement of CEA is not permissible for third child even if reimbursement has not been claimed in respect of first and/or second child. However, as per OM No.12011/03/2008- Estt.(AL) dated 11.11.2008, the Children Education Allowance would be admissible for
more than two children where as a result of the second child birth results in birth of twins or multiple children. Further, reimbursement of CEA for the 3rd child is also admissible in case of failure of sterilization operation. Such reimbursement is admissible only for the first
child birth after failure of sterilization operation. This point was further clarified vide O.M. No.12011/16/2009-Allowance) dated 13.11.2009

2.

What types of fee are reimbursable? Whether Annual Charges and Transportation fees are reimbursable? Whether reimbursement towards purchase of school bag, water bottle, uniform, shoes and stationery is admissible?

As per OM No.12011/03/2008-Estt.(AL) dated 2.9.2008, tuition fee, admission fee, laboratory fee, special fee charged for agriculture, electronics, music or any other subject, fee charged for practical work under the programme of work experience, fee paid for the use of any aid or appliances by the child, library fee, games/sports fee and fee for extra-curricular activities are reimbursable subject to the condition that the aforementioned fee are charged by the school directly from the student. No reimbursement is permissible for Annual Charges and Transportation fees. Besides,
reimbursement for purchase of one set of text books and notebooks, two sets of uniforms prescribed by the school in which the child is studying, one pair of shoes, in an academic year are reimbursable. Uniform include all items of clothing prescribed for a day, as uniform by the
school, irrespective of colours/winter/summer/PT uniforms. Reimbursement of school bags, pens/pencils, water bottle, stationery etc., may not be allowed. O.M. No.12011/08/2010-Estt.(AL) dated 30.12.2010 and O.M. No.12011/07(0/2011- Estt.(AL) dated 21.02.2012 refers.

3.

Whether CEA has been increased by 25% as a result of enhancement of Dearness
Allowances beyond 50%?

This Department's OM No. 12011/03/ 2008- Estt.(AL) dated 2.9.2008 clearly indicates that the limits "would be automatically raised by 25% every time the Dearness Allowance on the revised pay structure goes up by 50%". There is no need for any separate order from this Department to effect enhancement of CEA as a result of increase in DA by 50%. However, O.M. o.12011/01/2011-Estt.(Allowance) dated 4th May, 2011, has been issued to clarify this further.

4.

Whether CEA can be claimed for the child for the same class twice?

The reimbursement of CEA is not linked to the performance of the child in his class. Even if a child fails in a particular class, the reimbursement is permissible. However, if the child is admitted in the same class in another school, although the child has passed out of the same class in previous school or in the mid-session, CEA shall not be reimbursable.

5.

Whether CEA/Hostel Subsidy is allowed for initial two years of Diploma Courses?

Children Education Allowance/Hostel Subsidy is allowed for the initial two years of a diploma/ certificate course from Polytechnic/ITI/ Engineering College, if the child pursues the course after passing 10th standard and the
Government servant has not been granted CEA/Hostel Subsidy in respect of the child for studies in 11th and 12th standards. This is further subject to fulfillment of other conditions laid down in the O.M.No.12011/03/2008-Estt.(AL) dated 2.9.2008 and subsequent instructions issued from time to time.

6. What is hostel subsidy?

The term Hostel Subsidy would mean expenses incurred by the Government servant if he/she keeps his/her children in a hostel of a residential school/institution located beyond a distance of 50 kilometers from his/her residence.

7.

Whether Hostel subsidy is reimbursable irrespective of transfer liability?

Hostel Subsidy is reimbursable to all Central Government Employees covered by the scheme, for keeping their ward in the Hostel of a residential school away from the station in which the employee is posted or residing irrespective of any transfer liability.

8.

Whether Hostel subsidy can be reimbursed if the child is staying in a Hostel which is not part of residential school where he is studying?

No. Hostel subsidy is reimbursable only in case of child studying in a residential school and staying in hostel of the said residential school.

9.

What are the components of hostel subsidy?

Hostel subsidy includes fee charged for boarding,
lodging in addition to fee as mentioned in para 1(e) of OM No. 12011/03/ 2008-Estt.(AL) dated 2.9.2008.

10.

Whether a Government servant is allowed to get 50% of the total amount subject to the
overall annual ceiling in the first quarter and the remaining amount in third and/or fourth quarter?

Reimbursement of 50% of the entitled amount for
the academic year can be allowed in the first and/or second quarter and the remaining amount can be reimbursed in the third and/or fourth quarter. The entire entitled amount can also be reimbursed in the last quarter. However, frontloading of the entire admissible amount is not permissible. O.M. No.12011/07(i)/2011-
Estt.(AL) dated 21.02.2012 refers.

11.

Whether any age limit has been prescribed for
reimbursement of CEA in respect of children studying in nursery classes?

There is no minimum age prescribed for reimbursement of CEA in respect of children admitted in nursery classes.

However, with regard to physically challenged children the minimum age of 5 (five) years was prescribed for disabled children undergoing nonformal/vocational education. With effect from 21' February, 2012, the minimum age stipulated as 5 years for disabled children stand removed.

Hence, there is no minimum age of child for whom reimbursement is claimed irrespective of the fact whether the child is disabled or not.

The maximum age for normal child is 20 years and for physically challenged children the maximum age is 22 years. O.M. No.12011/07(ii)/2011-Estt.(AL) dated 21.02.2012 refers.

12.

Whether the school/institution should be recognized?

The school/institution has to be recognized by the
Central or State Government or UT administration or by University or a recognized educational authority having jurisdiction over the area where the institution is situated. This also applies in respect of children studying in two classes prior to Class-I, i.e., nursery/LKG/UKG,
etc. OM No. 12011/03/ 2008-Estt.(AL) dated
23.11.2009.

13.

Whether CEA is payable for the children of Central Government employees and studying abroad, including children of citizens of
Nepal/Bhutan but working in Government of India, and their children are studying in the
schools in their native place?

The CEA is payable for the children of all Central Government employees including citizens of Nepal and Bhutan, who are employees of Government of India, and whose children are studying in the native place. However, a certificate may be obtained from the concerned Indian Mission that the school is recognized by the educational authority having jurisdiction over the area where the institution is situated.

14.

What constitutes "Fee" as per para 1(e) of the O.M. dated 2/9/2008 and whether fee paid for extra-curricular activities to some other institute and reimbursement of, school bags,
pens/pencils, etc., can be allowed? Is there any item- wise ceiling?

"Fee" shall mean fee paid to the school in which
the child is studying, directly by the parents/guardian for the items mentioned in para 1(e) of the O.M. dated 2/9/2008. Reimbursement of school bags, pens/pencils, etc., may not be allowed. There is no item-wise ceiling. O.M. No.12011/07(i)/2011-Estt.(AL) dated 21.02.2012
refers.

15.

Whether reimbursement can be allowed in case the original receipts are misplaced and duplicate receipts are produced by the Government servant? Are the original receipts required to be attested/ countersigned/ rubber stamped
by the school authorities?

In case of misplacement of receipts given by the school/institution towards charges received from the parents/guardian, reimbursement may be allowed if the Government servant produces a duplicate receipt, duly authenticated by the school authorities. Receipts from private parties, other than the school, if misplaced shall not be entertained, even if a duplicate receipt is produced. Original receipts from school authorities need not be attested/ countersigned/rubber stamped by the school authorities. O.M. No.12011/07(i)/2011-Estt.(AL)
dated 21.02.2012 refers.

16.

Whether Development Fee/Parents' Contribution charged by the school/institution is reimbursable?

Reimbursement of Development Fee/Parents' Contribution is allowed w.e.f. 21st February, 2012, vide O.M. No.12011/07(ii)/2011-Estt.(AL) dated 21.02.2012, on pro-rata basis, subject to the condition that the Government servant will have to certify that the school does not charge tuition fee.

However, in respect of children studying in Kendriya Vidyalaya, the Vidyalaya Vikas Nidhi is reimburseable as it forms part of para 1(e) of O.M. No.12011/3/2008-Estt.(Allowance) dated 2.9.2008. O.M. No.12011/16/2009-
Estt.(Allowances) dated 13.11.2009 refers.

17.

Whether reimbursement of fee charged directly by the school for catering to the special
needs of the child with disabilities duly certified by the concerned school authorities, in addition to items mentioned in para 1(e) of O.M.
dated 2.9.2008, is permissible?

Reimbursement of fee charged directly by the school for catering to the special needs of the child with disabilities duly certified by the concerned school authorities, in addition to items mentioned in para 1(e) of O.M. dated 2.9.2008, is allowed w.e.f. 21st February, 2012.

Special Allowance for child care for women with disability

Sl. No.

Frequently asked Questions

Answer

1.

Whether the women employees with disabilities are entitled for special allowance for child care at double the rates for multiple births at the time of first child birth?

No. In case of multiple births at the time of first child birth, the woman employee shall not be entitled to this allowance at double the rates for multiple births.

2.

Whether the allowance would be admissible for the 3rd child in case either of the first two children i.e. first child or the 2nd child expires
before the attaining the age of two years?

It is clarified that the grant of Special Allowance for the child care for women with disabilities is admissible for two years from the birth of the child so long as the woman employee does not have more than two surviving children.

Source:http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/Allowance-25032013.pdf

DOPT ORDER 2013 : General entitlement of leave – FAQ

No. 21011/08 / 2013-Estt(AL) 
Government of India/Bharat Sarkar 
Ministry of Personnel, Public Grievances and Pensions 
Department of Personnel & Training

Establishment (Leave) Section

General entitlement of leave

S.No

Frequently Asked Questions

answer

1 What is the maximum period

of leave of any kind which can

be allowed to a Government

servant?

What is the impact if such

limit is exceeded?

No. Government servant shall be granted

leave of any kind for a continuous period of

5 years {Rule 12(1))

Normally, absence from duty, with or

without leave, for a continuous period

exceeding 5 years other than on foreign

service, implies that such Government

servant has deemed to have resigned from

Government service. {Rule 12(2))

2. What are the leave

entitlements of Govt. servants

serving in a vacation

Department?

The rule 28 of the CCS (Leave) Rules, 1972

which came into effect from 1.9.2008

regulates the grant of Earned Leave for

persons serving in the Vacation

Department. The said rule provides for as

follows:-

(1) (a) A Government servant(other than a

military officer) serving in a Vacation

Department shall not be entitled to any

earned leave in respect of duty performed in

any year in which he avails himself of the

full vacation.

(b) In respect of any year in which a

Government servant avails himself of a

portion of the vacation, he shall be entitled

to earned leave in such proportion of 30

days, as the number of days of vacation not

taken bears to the full vacation:

Provided that no such leave shall be

admissible to a Government servant not in

permanent employ or quasi-permanent

employ in respect of the first year of his

service.

(c) If, in any year, the Government servant

does not avail himself of any vacation,

earned leave shall be admissible to him in

respect of that year under rule 26.

  For the purpose of this rule, the term

`year’ shall be construed not as meaning a calendar year in which

duty is performed but as meaning

twelve months of actual duty in a

Vacation Department.

  A Government servant entitled to

vacation shall be considered to have

availed himself of a vacation or a

portion of a vacation unless he has

been required by general or special

order of a higher authority to forgo

such vacation or portion of a

vacation:

Provided that if he has been

prevented by such order from

enjoying more than fifteen days of

the vacation, he shall be considered

to have availed himself of no

portion of the vacation.

  When a Government servant serving

in a Vacation Department proceeds

on leave before completing a full

year of duty, the earned leave

admissible to him shall be calculated

not with reference to the vacations

which fall during the period of actual

duty rendered before proceeding on

leave but with reference to the

vacation that falls during the year

commencing from the date on which

he completed the previous year of

duty.

As per Rule 29(1) the half pay leave

account of every Government

servant (other than a military officer

shall be credited with half pay leave

in advance, in two instalments of ten

days each on the first day of January

and July of every calendar year. This

is subject to conditions laid down in

OM No. 13013/2/2008-Estt.(L)

dated 11-11-2008.

Source:http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/Allowance-25032013.pdf

PAYMENT OF LEAVE ENCASHMENT AS LTC ADVANCE

No.12647/LTC/Mov C/ 25 /D(Mov)/2013
Government of India
Ministry of Defence
New Delhi, the 25th Feb, 2013

To
The Chief of the Army Staff
The Chief of the Naval Staff
The Chief of the Air Staff

Subject : PAYMENT OF LEAVE ENCASHMENT AS LTC ADVANCE

Sir,
   1. I am directed to refer to GOI, MoD letter No.12647/Q Mov C/2610/D(Mov)/98 dated 11 Sep 98 as amended vide corrigendum No.B/33931/AG/PS-2(b)/3343/D(Mov)/99 dated 10 Dec 99 and GOI, MoD letter No.12647/LTC/Mov C/2970/D(Mov)/08 dated 17 Dec 2008 which authorise encashment of annual leave up to 10 days along with LTC to the extent of total 60 days in a career span to cover incidental expenses incurred on travel by service personnel.

   2. Since the Govt. orders do not specify the time frame to be maintained while disbursing advance payment of leave encashment with LTC, a clarification was sought by CGDA from DoPT.

   3. Now, DoPT vide their OM No.14028/2/2012-Estt-Estt.(L) dated 26 Jun 12 (copy enclosed) have clarified that the benefit of leave encashment on LTC may be allowed 60 days before proposed date of outward journey.

   4, In view of the above clarification by DoPT, sanction of competent authority is hereby accorded for extension of DoPT instructions dated 26 Jun 12 as in para 1 above for all service pers also.

   5. This issues with concurrence of Ministry of Defence (Finance/QA) vide their ID No. 9(2)/98/76/QA dated 11 Feb 2013.

Yours faithfully,

Sd/-
(Deepak Narang)
Under Secretary to the Govt of India

Source:http://cgda.nic.in/adm/levEncLTC190313.pdf

Appointment of Teachers on Contractual Basis in KV Schools reg.

KENDRIYA VIDYALAYA SANGATHAN (HQ)
18, Institutional Area, S.J. Marg, New Delhi - 110016.

F.No.11029/39/2011/KVS/HQ/Acad

Date  : 21/03/13

To
The Deputy Commissioner
Kendriya Vidyalaya Sangathan
All Regions

Subject:- Appointment of Teachers on Contractual Basis - reg.

Sir/Madam,

   The Board of Governers of KVS in its 94th meeting held on 28/12/2012 has approved the recommendation of the Finance committee about the changes in the terms and conditions of appointment of teachers on contract basis in Kendriya Vidyalayas. The same is stated below for your information and needful compliance.

   1.A contractual teacher who has served in a KV in a year may be considered in subsequent year(s) by the Selection Committee for a fresh appointment as Contractual teachers by following due procedure. Consolidated remuneration to be paid to different categories of teachers appointed on contract basis is appended as Annexure-I.

   2. Consolidated payment on monthly basis may be made to the contractual teachers for the duties performed including invigilation/exam related work instead of per period basis hitherto in force in the Kendriya Vidayalas. However, the contractual teachers appointed for a period of less than a month will be paid on pro rata basis only. (Refer Annexure - II).

   3. Teachers appointed on contractual basis will not be entitled for vacation pay and during Autumn/Winter break payment should be calculated on the pro rata basis.

   You are requested to disseminate the information to all Kendirya Vidayalayas under your jurisdiction for compliance immediately.

   This issues with the approval of the competent authority.

Yours faithfully,

Sd/-
(Dr.Shachi Kant)
Joint Commissioner (Acad/Trg)

Annexure - I
Sl.No. Designation Station Consolidated Pay
1 PGT All Subject Normal Rs. 27,500
2 Hard Rs. 32,500
3 Very Hard Rs. 35,000
4 TGT All Subject Normal Rs. 26,250
5 Hard Rs. 31,250
6 Very Hard Rs. 33,750
7 PRT Normal Rs. 21,250
8 Hard Rs. 26,250
9 Very Hard Rs. 28,750
10 "Computer Instructor
(Teaching in classes III to V)"
Normal Rs. 21,250
11 Hard Rs. 26,250
12 Very Hard Rs. 28,750
13 "Computer Instructor
(Teaching in classes VI onwards)"
Normal Rs. 26,250
14 Hard Rs. 31,250
15 Very Hard Rs. 33,750
16 Vocational Instructor for
craft/dance music/art/sports etc.
Normal Rs. 21,250
17 Hard Rs. 26,250
18 Very Hard Rs. 28,750
19 Spoken English Teacher Normal Rs. 18,750
20 Hard Rs. 23,750
21 Very Hard Rs. 26,250
Annexure - II
   The monthly payment towards the contractual teachers and the pro rata payment to the teachers may be regulated as follws.
   In the overall interest of the organization, the calculation for the pro rata payment should be made as under:-
   Example :- In the normal station, a PGT worked for 15 days in April 13 from 01.04.13 to 15.04.13.
   Consolidated Pay / 30 Days x No of days worked
   Say as : Rs.27,500 / 30 Days x 15 Days = Rs.13,750.

Source:http://www.kvsangathan.nic.in/CircularsDocs/cir-acad-21-03-13.pdf